I started the day going through some emails. Then the other engineers and I went over some recent pay requests and the budget line items to make sure we were coding everything correctly. We wanted to do this because our finance department has gone though and organized our funds into a better structure so this year we have some new codes to work with. This is one part of the job that I think is only learned through on-the-job training. Everything we do has to be paid for and accounted for in some way, so it's important to track it all through the use of account numbers. Having worked for a consultant for a while many years ago, I realize this also happens in the private sector. However, in government, we seem to have more rules and restrictions placed upon the accounts. So we need to make sure only certain expenditures are paid for by certain accounts. For example anything coded to the Motor Fuel Tax account must be an IDOT-approved expenditure. (There's actually a lot to learn about MFT accounting that I couldn't possibly cover in one paragraph!)
GIS – Address and Building Layers
Most of the morning was then spent meeting with staff from fire and police. We discussed some GIS issues and worked together to figure out how to best handle addressing and building footprint layers and updates. Right now we don't have a program to track our address assignments or changes, but we are finding we really do need something that allows everyone to know about a change in an address. And we need something that allows certain people to "sign off" when they perform an address-related function or allows them to "acknowledge" that they've received a change. The staff person for the police department came up with an excellent and easily implemented suggestion to handle this: an Adobe Acrobat form that we can all edit. So later this week, I am going to work on setting this up. Then we'll discuss it at our next GIS team meeting and finalize the format.
This afternoon we went back out to look at the roads. Most of the sections we drove today were in good condition, but we did find a few that look like they will need to be resurfaced next year.