Every Day Counts – Report from the Midwest Meeting

Quote from EDC participant

Yesterday, I had the opportunity to participate in a Peer Exchange workshop on Project Delivery as a representative for APWA. The meeting was one of four regional meetings organized and hosted by AASHTO to facilitate dialogue between federal, state, and local agencies. By encouraging discussion and building partnerships, they are hoping to provide guidance for streamlining project delivery.

I’m not sure if anything like this has been done before in our industry where all levels of government meet to work out the process of getting a job done. The workshop was exciting and yet, as you can imagine, frustrating at times as I wondered if federal and state agencies could really understand the local perspective. However, the end result was a great meeting where all of us had the chance to share the view from our level and hear and understand the experiences and ideas from other agencies. I’m not sure if it was because we had such a great facilitator or there was just a great group of people focused on making things better, but everyone showed passion and dedication to moving this initiative forward.Quote from EDC participant

It’s unfortunate that more people could not have taken part so I was hoping to share my observations below and encourage anyone interested to visit the Every Day Counts (EDC) website.

The day started out with a welcome from Peter Plumeau, the facilitator, and representatives from the partnering agencies: NACE, APWA, and AASHTO. Everyone introduced themselves and shared some thoughts about what they hoped to accomplish. Then Victoria Peters, special assistant to the deputy administrator of FHWA, explained the EDC program.

Every Day Counts Program

I won’t go into the details of this session because you can read all about it at the EDC website. The basic idea is that EDC was launched in November 2009 to identify and deploy readily available innovation and operational changes that would enable us to become faster, better, and smarter. Peters emphasized that the program was intended to work within existing laws. She quickly went through the program’s sixteen initiatives including ten that would shorten project deliver and six that are categorized as technical innovations. She explained how state implementation teams established at the state DOTs have developed final action plans to carry out these initiatives. And she mentioned there will be 2011 discretionary grant programs highlighting EDC initiatives. Peters also encouraged people to visit the EDC site and submit more ideas in their “innovation box.”

Quote by EDC Participant

Federal Programs and Project Delivery Initiatives

The next panel presented several programs already in place that can be used to shorten project delivery. These included programmatic agreements, Construction Manager/General Contractor or CM/GC, and flexibility in utility accommodation and relocation.

The Wisconsin Factor

Over lunch Daniel Fedderly, executive director of the Wisconsin County Highway Association, shared with the group some of the ideas Wisconsin has used to shorten project delivery. Wisconsin seems unique in that the counties in that state take care of all the county and state roads. (One county engineer told me later in the day his county has its own hot mix plant!) So perhaps it’s this extensive history of cooperation between local 

and state government that provided the impetus for Wisconsin agencies to begin this type of effort many years ago. Fedderly explained how they pre-scope projects to help discover any red-flags or additional or alternate funding sources early in the process. He also discussed the use of project exclusions and project tiering – a method of recognizing an overlay does not require the same level of scrutiny that a new bridge construction project might require.

Barriers and Obstacles

After lunch we broke into four groups that included members from each agency or organization. First we identified major barriers or obstacles to achieving our goal of shortening project delivery. Although there were many identified, most fell into the following basic categories or issues:

  • The perception of high risk when there isn’t any
  • The failure to focus on what matters
  • The failure to be consistent
  • The lack of federal flexibility
  • The number and control of regulations
  • The lack of education of people at all levels – those reviewing at the state and federal level and those working at the local level
  • Lack of trust between agencies and an “us vs. them” attitude

Recommendations

After we highlighted the issues or problems present in the current system, we moved on to think of recommendations or solutions. Below are the highlights of our findings.

  • Form partnerships – form early and reinforce often
  • Move beyond us and them and focus on a win/win perspective
  • Pre-scope but understand changes will need to be accommodated if necessary
  • Ask questions and manage up through all levels of government
  • Educate – Educate – Educate!
  • Scale the process to the needs – adopt a risk-based approach
  • Build on EDC – provide groundwork for structural changes
  • Keep the momentum going
  • Enhance and use existing resources like LTAP to promote and deliver these solutions
  • Develop a forum and other communication opportunities on the EDC website
  • Host state, regional, and national dialogues between all partners
  • Make use of a Federal Fund Exchange Program similar to that offered by the Kansas DOT

Summary of the Day

Overall, my final impression was that we are on the right track. We learned that many states have already been working in this direction and using these initiatives for some time. At our sessions representatives from these states were able to share positive outcomes and success stories. Now, it just seems to be a matter of working with the other states and locals to incorporate these ideas and recommendations within their own process. Plumeau said there will be two more regional workshops held over the next month or so then his group will summarize the results of all meetings and send out a report.

Plumeau also pointed out near the end of the day that almost all of the issues we identified and solutions we came up with could be applied to just about any industry or situation. Based on his observation, I have to think it’s obviously not just a transportation issue – it’s more of a people issue. And this seems to emphasize our need to continue building the partnerships and dialogue that has been started with these summits.

Share

Climbing the Uphill Battle for ADA on a Non-compliant Curb Ramp

Curb RampMy primary involvement in ADA has been as an engineer designing and building infrastructure in the right of way and in years past, as a building inspector approving private development. During my career, I have always made a dedicated effort to learn about and meet the requirements of this federal law. But it's been a challenge shared by many other building and design professionals due to the lack of guidance materials and solid instruction from federal and state agencies. Fortunately over the last year that has changed for us in Illinois with state and federal agencies providing more training. But as frustrating as it has been for us, I can't begin to imagine how it is for those who have a disability and need to use these facilities. And today, I came up against another completely unbelievable hurdle.

The law was passed in 1990, and it has taken 20 years for the design community to receive clear guidance on how to comply with the law. The effect this seems to have had is that many engineers look upon the law as a joke thinking why comply – next year federal and state agencies will change it again. Or they ignore it or only partially comply because it must not be important enough if it has taken this long to put achievable guidelines in place. And they do not normally interact with the community most affected to see the impact of their decisions.

So one hurdle is just convincing engineers they need to follow the law. Our state has come out with the opinion that if a professional engineer knowingly designs or builds or approves a non-compliant ramp, they will pursue taking away their license. This is serious for someone who relies on the license for their job. Yet, when I share this with other engineers they do not believe it or think it could happen.

Fortunately there are engineers out there who do care and try to comply. I wonder sometimes what makes the difference. For myself, my dedication has built up over time as I better understood the requirements and particularly as I began to interact with those who have disabilities. They have really been the ones who helped me understand the importance of each regulation. Not complying does truly cause them hardship and at times it is painful and severe. It makes me wonder if we should be requiring a certification for ADA design that includes training and interaction with disability communities and groups.

Anyway, as difficult as all that has been to work through, today I got a call from a couple in our city complaining about a curb ramp we installed. They didn't like the design because they felt it would make it difficult to mow. I had tried to explain in two emails and out on the site that we were obligated to construct the ramp in that manner due to federal law. That the city risked liability and loss of use of road funds for highway improvements should we choose to ignore the law. And I added the part about losing my license. But they would have none of that. They questioned why other ramps are non-compliant, but it's difficult to convey how and why we got to this point over 20 years in just a few minutes. So they could not understand.

But in the end, I could tell by their attitudes, the bottom line for these people was that they were going to force the city to put in a ramp they liked no matter what. They obviously had total disregard for the law and our need to comply. They even threatened calling the newspaper and the state of Illinois to "tell on us." Which didn't make sense to me – were they going to tell them we put in a compliant ramp they don't like? Of course both they and their child had no visible disabilities.

All I could think was if I feel this frustrated and helpless just trying to build compliant infrastructure, how must someone feel who has to try to use non-compliant infrastructure? I can't even imagine telling someone with a disability, we chose not to comply with the law because these people thought it would cause them some difficulty in mowing around the ramp. We might be able to some day have designers on board, but how will we ever get healthy people with no disabilities to accept the need for compliance when all they care about is not having a minor inconvenience in mowing? And how can people have such total disregard for others?

 

 

Share

CCDD Update – Get the Scoop on CCDD & Let IEPA Know What You Think

If you’re involved in construction in Illinois, you are probably well aware of new CCDD law passed last year and made effective immediately by our state legislators and governor. Many of us have been struggling to understand this new law because it was created with little guidance but severe penalties for noncompliance. Fortunately the Chicago Chapter of APWA is helping to spread the news about CCDD by hosting a traveling seminar throughout the region. So, if you live or work in the Chicago Metro region, here are two possible seminars you can attend – just click on the title to go to the registration page (I know I’ll be at the one on the 27th!). You don’t have to be an APWA member to attend:

Continue reading

Share

A CCDD Update – The Continuing Example of How to Enact Non-participatory and Bad Legislation

Background information for those just wandering into this legislative disaster:

Last year, not to be undone by their other incredible feats of total ineptitude, some of our Illinois legislators passed a law under the cover of darkness to regulate and impose a fee on anyone trying to dump dirt in a hole. At least that’s the way it started out. As you will see from this update, the IEPA has worked to bring some reason to this disaster and amend the requirements of the law as best they could.

The bill started out as an Electronic Recycling bill but was soon changed to regulate the dumping of soil from a construction site. No one working in the industry seemed to be aware of it until a day or so after Governor Quinn signed it into law. This was when contractors began calling inspectors on their jobs asking the owner’s professional engineer to sign the form that was now required to dump any load of dirt.

Because of the uproar and confusion over this poorly thought out and vague law, the IEPA had a few meetings to try to find out what all the fuss was about. The meetings were only open to a select few, and from talking to those who did attend, it appears no further guidance or information was obtained from the sessions. Then, winter hit, and construction shut down.

And now the update:

Following the typical under-the-radar behavior with this law, the rules have been changed but not publicized or shared by our state government. Instead I guess they expected all of us to visit their website on a daily basis to see if they had decided to change anything. Even though they must have the email addresses from all of us who are obviously interested and who tried to sign up for their sessions but were not allowed to attend. No RSS feeds, no publication, no email blasts to tell us what is going on. Anyway, what we have all been wondering is, what’s the current status?

First of all, we need to understand they are really still working through the formal rules. It appears the official rules will not be decided until next year even though we can be charged with a felony if they feel we haven’t complied. So the following information, from what I understand, is the best we will get until they figure out what the law they passed really means.

Next, I heard through the grapevine (meaning this is totally unverified) that the aggregate industry was behind this. They supposedly wanted to minimize their liability in receiving construction material. (Thanks for passing it along to the taxpayers!)

It also appears IDOT moved quickly to sign an intergovernmental agreement with the IEPA establishing their obligations. IDOT was obviously affected dramatically by this law since it immediately went into effect in the middle of the construction season. With millions of dollars of construction projects at stake, IDOT could not wait around for two years for everyone else to figure out what was really going on.

For the rest of us, there are now two levels of certification. If soil is obtained from an area that is historically considered to be residential, the Source Site Certification by Owner or Operator LPC-662 form must be filled out. This does NOT need to be signed by a professional engineer.

If soil is obtained from a commercial/industrial area, but is uncontaminated, the Uncontaminated Soil Certification by Licensed Professional Engineer LPC-663 form must be filled out. This form MUST be signed by a professional engineer. And of course not all of us who have PE licenses are comfortable with signing this based on our expertise. So many are hiring engineers with a background in soil contamination to sign for their projects.

And I guess there is still no official decision on whether moving dirt on the same jobsite from one hole to another is a problem. Here is the information on the IEPA website: http://www.epa.state.il.us/land/ccdd/index.html

How does this apply at the “ground” level?

The advice I heard so far from other engineers is to create a map of your city that is broken into two areas: one colored for residential and one colored for commercial/industrial. For public works departments, crews can then use this map to figure out what form to use for the material they excavate and need to dump. One idea is to create separate piles for residential and commercial/industrial. Then when the piles need to be hauled out and dumped, the proper form can be filled out and signed if necessary. Some cities are hiring engineers to analyze the commercial/industrial pile and then sign the form if found to be uncontaminated. If there is contamination, the pile is hauled to a special waste site.

The other idea is to just haul all material from a commercial/industrial site straight to a transfer station. Then the station is responsible for disposing of the material.

For projects, many are talking about having the residential form filled out and placed in the proposal documents for residential areas. For commercial/industrial areas, an engineer has to be hired during design to analyze the area and sign the form if necessary. This form is also included in the proposal. Also, provisions must be in the proposal for disposal of contaminated soil if found. And because a load that is certified to be uncontaminated can later be turned away, there must be provisions for who is responsible for disposing of that load. Because the soil from my project might be ok, but the contractor could go pick up a contaminated load and come back and try to tell me that was my soil. Now we have to pay for its disposal at a special waste site. And how am I to know? This is one area where it just makes everything that much more confusing and difficult to manage.

Some final tips:

Make sure you separate the pavement material from the soil. I was told having pavement material mixed in the soil will make it contaminated.

Also, tell the crews on the jobsite NOT to throw paint cans into the loads. This is a very typical practice on construction sites. But your clean load will come up contaminated at the dump site if this is done.

And finally, make sure you do your own research and talk to your attorney before deciding your process because no one still seems to know what is really going on. Feel free to post your own comments or experiences dealing with this law.

Share

Stearns Road Corridor – An Out of this World Project

Stearns Road Project South Elgin IL

Today I had the privilege of attending our APWA Chapter meeting and then touring the Stearns Road Corridor Construction Project. Tours are offered a few times a year as a regular feature of APWA meetings and always provide great information. This particular tour offered a unique opportunity to visit the construction site of a $165 million project – definitely a significant size for our local area. Primary work included relocation of 4.6 miles of roadway, a new bridge over the Fox River, the widening and resurfacing of several intersecting routes, multi-use paths and stormwater facilities.

During our drive through the site, an engineer for the project pointed out specific areas of interest and shared with us some of the challenges they faced. The project team also used several forms of media to communicate to the public information about construction. Kane County set up a page on their Website at http://www.co.kane.il.us/dot/foxBridges/stearnsRd.aspx. And they posted two related videos on their YouTube Channel which can be viewed at http://www.youtube.com/user/KDOTTransportation. A dedicated Website was also created at http://stearnsroad.com for this specific project. 

There was also one additional unique piece of information our tour guide shared with us that caught my attention. He mentioned the posting online of videos related to extraterrestrial activity associated with the project. Well, if you're like me, that's not something you hear everyday about a construction job. After I got home and Googled "Stearns Road" and "UFO" I found the YouTube videos he was talking about. Now, we all have had projects where people accuse construction activities of damaging their foundation, causing mysterious sinkholes in areas of their yards not anywhere near our sites, cracking their sewer or water pipes, flooding their basements, but until now, I had not yet heard of someone accusing construction of hiding UFO activity. I embedded the first of the four movies posted to date so you can hear for yourself. And feel free to post your own out of this world accusations you may have heard on your own jobs!

Share

Illinois’ CCDD Law Update

Most people working in the construction industry in Illinois are now aware of the new Clean Construction and Demolition Debris (CCDD) law that has rocked our world. With no notice and still no mention of it in the Illinois EPA news feed, this law has shut down jobs in a time when they are most needed and flooded EPA information sessions with angry, upset contractors, engineers, and others working in the industry. Since my last post on this subject, Illinois – Land of Nonengagement, I have learned more from those lucky enough to have attended these sessions. Here is a list of comments and observations they have shared:

First, not everyone is allowed in the sessions. As I pointed out before, the IEPA started out with only a handful of sessions to help explain this law to everyone. Even though I signed up, I was sent an email telling me there was no room. More sessions were scheduled, and I again sent in my request to attend. However, I never even received back any confirmation or invite or an email telling me they had no room. So professional engineers are tasked by the law with having to sign off that CCDD is clean, but we have no way of finding out what this means.

  • People attending said there was really no guidance offered at these sessions anyway. No handouts, 10 minutes of upfront introduction and basic information about the law, then 50 minutes of angry, upset people yelling, complaining, and arguing with the IEPA representatives about the complete lunacy of this law.
  • They said about four IEPA representatives ran the meeting with two trying to talk to everyone and two on laptops typing furiously as people expressed their frustration. Some felt that the group probably studied questions and statements from earlier groups to help answer the same questions that came up at later sessions.
  • Contractors at the meeting worried that they will bear the ultimate responsibility as they already have on jobs currently under way when this law hit. No owner of a project is going to sign off on these certifications; instead the contractor will have to provide a professional engineer's signature on each load hauled off a jobsite. He will also face the consequences of any dirt being rejected at the dump which means he will then lose that driver for a significant part of the day as he takes the load to a landfill. The bottom line to all this is much higher costs for all projects which will be paid by taxpayers for public projects.
  • Right now, the way the law is written, dirt hauled from home construction would be covered by this. So the cost to build homes goes up since the dirt on the site must either be tested to ensure it is clean, or the contractor will just tack on an amount to deal with any surprises. So all home construction just went up.
  • Many expressed the thought that all this will lead to "fly dumping" or the practice of sneaking out into the night at secluded areas to get rid of loads. Then the government, or taxpayers, pay to send out someone to dispose of this dirt in a landfill.
  • Others said many will just not bother with trying to get the certification – they will just take all dirt to a landfill. This just means we will need more landfills to hold dirt for no good reason. So we need more landfills to open up. And because it costs significantly more to landfill dirt, costs of all projects will go up.
  • IEPA reps could not tell anyone what the parameters were for ensuring dirt is clean or what defined contamination. They said it is up to the professional engineer to make that decision. Wow – that sure puts a lot of burden on our profession. And because we are so conservative, the tests we would take would greatly increase the cost of the project. Because who wants to put their license on the line for a load of dirt? Again this means higher costs for each project to pay for all that testing. And this does not allow for any uniformity which seems to increase the chance for litigation.
  • The IEPA reps also indicated that they felt the law governed moving dirt on a project. Someone asked if they removed dirt at station 1+00 could it be put back in the ground 100 feet away at 2+00 – they said no. That dirt would have to be hauled off the jobsite. What? That means all those years of learning the guiding principle of earthwork – mass balance – goes out the window! Based on what they said, we can no longer balance cuts and fills.
  • The other concern expressed is that at the dump, there will be someone with a device used to determine contamination. But this device only picks up volatile contaminants. If there are other wastes in the dirt such as heavy metals, no one can tell this without extensive testing. So if an engineer signs off on it, not knowing about the metals or other non-volatile contaminants, it is accepted at the dump, and then years later they test this area of the dump and decide it's a problem, is that engineer liable? No one at the session could answer this.
  • Some I have talked to said they were told by the IEPA to just sign it based on what they knew to the best of their knowledge about the excavation and tried to assure them it wasn't a big deal. But we rely on our professional engineer's license as the foundation of our career. Few of us want to jeopardize our whole career for one load of dirt. We are not trained to be so flippant and uncertain about what we sign off on.
  • The problem cities have is that we often need to dispose of dirt from water main breaks or small projects. Because this dirt from many sites can sometimes be stockpiled at a public works site, one person asked what address should be noted on the document to indicate the location from which the dirt was excavated. They said to use the address of the public works facility. But then if one of those piles was found to be contaminated, the whole pile would be contaminated and the public works site would be flagged as contaminated. The original site from where the dirt was dug would go uncited. But no further guidance was offered on how to handle this.
  • The other problem indicated is that a certified load could easily be switched out for a "hot" load. How is the engineer going to be assured that the load for which he signed is the actual load dumped with his certification? So if loads are switched out, the wrong person can end up paying to dispose of the problem material. Again, no help in how to address this concern.

There are many more problems like this – the list could go on and on. And it would be interesting to see the transcription from those sessions. Everyone seemed to agree that the IEPA was "the horse they tied this cart to." They didn't seem prepared for the onslaught of questions and complaints. And although they tried to reassure everyone the law had input from all agencies such as IDOT, the IDOT representatives at these sessions said the law was news to them, and no one from IDOT was going to sign off on these certifications. Based on what I heard, I wonder if anyone from the IEPA had any input into it. Instead attendees came away with the impression it was a law passed swiftly by our legislators and pushed by the governor to make some special interest group happy.

As engineers, we are concerned about the environment and understand the need to take steps to protect it, but we also don't believe in making decisions without considering all aspects of that step. In this case, it appears no thought was given to how this would be implemented, how it would impact the industry, what level of protection is really needed, what impact this will actually have on the environment, and how much it will cost taxpayers. All projects – public and private – will experience a significant increase in cost to accommodate this law, particularly because of its uncertainty.

Here are the legislators who sponsored this law:

Senate Sponsors Sen. Don Harmon – John J. Millner – Dan Cronin and Martin A. Sandoval

House Sponsors Rep. Barbara Flynn Currie - Jim Sacia – Patrick J. Verschoore – Thomas Holbrook – Mike Fortner, Angelo Saviano, Brandon W. Phelps, Marlow H. Colvin, Edward J. Acevedo and Luis Arroyo)

Below is a listing of all the legislators who voted on this law – at least for me, I can say my representatives were the few reasonable ones who voted NO. 

Illinois Senate vote on Public Act 96-1416, CCDD

 

Illinois House vote on Public Act 96-1416, CCDD

Share